Admin

Fee Guidelines

Orange County Public School Regulations

The user shall prohibit the use of intoxicating beverages, smoking, harmful drugs or gambling devices of any kind on OCPS property. School board equipment and supplies shall not be removed from any district property.

Security and Damage Deposit

A$200 minimum security and damage deposit of $200 may be required for all first time users or for any user at the discretion of the school. The school will hold deposits for the length of the agreement. The deposit will be returned in full if no damage or replacement is required. The school will provide receipts to the organization for proof of repairs or replacements.

Payment Guidelines

All first time users must submit payments in the form of credit card, cash, cashier's check or money order two days prior to the event.

Organizations with long term agreements may also pay by check which must be received by Facilities Use at least 14 days prior to the event. 

Sales Tax

Unless an organization provides a valid State of Florida Sales Tax Certificate of Exemption to Facilities Use, a 6.5% sales tax is charged on the following fees: rental, facility use, utilities and equipment. 

NOTE: A Federal Tax Exemption number does not apply to State of Florida Sales Tax Exemption.

Site Supervisors

Users will pay the salary (s) for OCPS employee(s) to be on-site during events that occur beyond normal operating hours of the facility. The number of employees will be determined by the school. The employee cannot be part of the event and no employee is to be paid directly by the organization.

Changes and Corrections 

Users must inform school Facility Use Contact in writing regarding any changes to the schedule and copy the Facility Use department at least two business days prior to the event.

No revisions will be made to the invoice more than 30 days after the scheduled occurrence.

For all 12 month agreements there is an administrative fee of $50.00 which will be added to the invoice.

Outstanding Balances 

Users with outstanding balances will not be permitted to lease allowed access to any OCPS facilities until the balance is reconciled.