Fee Guidelines
Orange County Public School Regulations
The user shall prohibit the use of intoxicating beverages, smoking, harmful
drugs or gambling devices of any kind on OCPS property. School board
equipment and supplies shall not be removed from any district property.
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Security and Damage Deposit
A$200
minimum security and damage deposit of $200 may be required for all
first time users or for any user at the discretion of the school. The
school will hold deposits for the length of the agreement. The deposit
will be returned in full if no damage or replacement is required. The
school will provide receipts to the organization for proof of repairs or
replacements.
Payment Guidelines
All
first time users must submit payments in the form of credit card, cash,
cashier's check or money order two days prior to the event.
Organizations
with long term agreements may also pay by check which must be received
by Facilities Use at least 14 days prior to the event.
Sales Tax
Unless
an organization provides a valid State of Florida Sales Tax Certificate
of Exemption to Facilities Use, a 6.5% sales tax is charged on the
following fees: rental, facility use, utilities and equipment.
NOTE: A Federal Tax Exemption number does not apply to State of Florida Sales Tax Exemption.
Site Supervisors
Users
will pay the salary (s) for OCPS employee(s) to be on-site during
events that occur beyond normal operating hours of the facility. The
number of employees will be determined by the school. The employee
cannot be part of the event and no employee is to be paid directly by
the organization.
Changes and Corrections
Users
must inform school Facility Use Contact in writing regarding any
changes to the schedule and copy the Facility Use department at least
two business days prior to the event.
No revisions will be made to the invoice more than 30 days after the scheduled occurrence.
For all 12 month agreements there is an administrative fee of $50.00 which will be added to the invoice.
Outstanding Balances
Users
with outstanding balances will not be permitted to lease allowed access
to any OCPS facilities until the balance is reconciled.