Admin

COVID-19 Health and Safety Procedures Manual

Effective Aug. 2, 2021

COVID-19 Health and Safety Procedures Manual 
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Disclaimer

This manual contains general guidance to assist school and administrative sites in navigating health and safety considerations during the COVID-19 pandemic. It is intended for the use of district staff, rather than the public at-large. This manual is a supplement to the Injury/Illness section of the Emergency Procedures Manual for Schools and the Medical Emergencies section of the Emergency Procedures Manual for Administrative Sites.

Note: You can view the content of this page in other languages. Select your preferred language at the top of this page.

Guidance Overview

This manual contains standard COVID-19 safety-related procedures and protocols.

Additional procedures and protocols may be in place based on programs and facility layouts.

Staff are expected to follow best practices to reduce the spread of COVID-19 in their work areas.

District administration will continue to monitor federal, state and local public health communication about COVID-19, coordinate with local health officials, and modify guidance as needed.


Section 1: General Protective Measures

Personal Protective Equipment (PPE)
Help Protect Yourself and Others

Face coverings are meant to protect other people in case the wearer is unknowingly infected but does not have symptoms.

Reference School Board Policy EBBA Disease Prevention; Face Coverings for additional information regarding masks/face coverings.

Per School Board Policy EBBA, each student, visitor, vendor or other person may voluntarily wear a face covering at their discretion.

  • Individuals may choose to wear the following face coverings:
    • Commercially produced and disposable masks
    • Cloth face coverings
    • Clear face coverings
    • Face shields
  • The use of face coverings is strongly encouraged; face coverings will be made available at schools for optional use.
  • Individuals opting to wear reusable cloth masks should ensure they are cleaned regularly,
  • Face coverings may be required if the CDC or other governmental entity updates guidance which mandates more restrictive face covering requirements.
  • Disposable gloves are not required and should be replaced with handwashing or hand sanitizer unless required to perform job duties.

Hygiene Protocols
Hand Hygiene

Handwashing is one of the best ways to protect yourself and your family from getting sick.

After you have been in a public place and touched an item or surface that may be frequently touched by other people, such as door handles, tables, counter tops, chairs, sinks, shared pens, elevator buttons and microphones. Always wash or sanitize your hands before touching your eyes, nose, or mouth because that's how germs enter our bodies.

  • You can help yourself and others stay safe, especially during these key times when you are likely to get and spread germs:
    • After entering a building or school
    • Before, during and after eating food
    • Before and after handling papers that are not your own
    • Before and after treating a cut or wound
    • Before taking medication
    • After using the restroom
    • After blowing your nose, coughing or sneezing
    • After handling your cellphone that has been placed on a table or other area that is not your own
    • After touching a recycle or garbage can

  • Steps to Wash Your Hands the Right Way:
    • Wet your hands with clean, running water (warm or cold), turn off the tap, and apply soap.
    • Lather your hands by rubbing them together with the soap. Lather the backs of your hands, between your fingers and under your nails.
    • Scrub your hands for at least 20 seconds. Need a timer? Hum the "Happy birthday" song from beginning to end twice.
    • Rinse your hands well under clean, running water.
  • If soap and water are not readily available, use district approved hand sanitizer that contains at least 60% alcohol can be used (for staff and older children who can safely use hand sanitizer).
  • Contact your Custodial Services Area Manager to acquire additional handwashing supplies.

Health Monitoring
Recognizing the Signs and Symptoms

Health monitoring and recognizing the signs and symptoms are crucial to help reduce the risk of spreading COVID-19.

  • Encourage staff and students planning to enter the school environment to self-screen before coming on-site.
  • Do not attempt to enter the school if any of the following are present:
    • A temperature of 100.4° F or higher
    • Symptoms of COVID-19
    • Under evaluation for COVID-19 (for example, waiting for the results of a viral test to confirm infection)
    • Diagnosed with COVID-19 and not yet cleared to discontinue isolation

Absenteeism and Academic Continuity
Monitor and Plan for Absenteeism

Monitor absenteeism of students and employees, cross-train staff, and create a roster of trained backup staff to use in case of excessive employee absences due to illness.

  • Review the usual absenteeism patterns at your school among both students and staff.
  • School administrators should alert Professional Standards and local health officials about large increases in student and staff absenteeism, particularly if absences appear due to respiratory illnesses (like the common cold or the "flu," which have symptoms similar to COVID-19).
  • Review attendance and sick leave policies. Encourage students and staff to stay home when sick, even without documentation from a doctor.
  • Identify critical job functions and positions, and plan for alternative coverage by cross-training staff within job description or classification.
  • The district will provide further direction in the event a school or classroom needs to pivot to digital learning in order to support academic continuity. 
  • For individual students who may need to isolate or quarantine, schools will follow normal procedures for sick students.

Section 2: Operational Guidance

Operational Guidance - Schools
Promote Safety and Preventative Measures

Continue encouraging measures to reduce the transmission of infectious diseases.

  • Buses
    • Buses will be cleaned or disinfected as needed.
    • Bus windows should be lowered to improve air circulation.
    • If a student becomes ill during the say, he/she must not use group transportation to return home.
    • Contact your Transportation Area Manager for additional transportation guidance or resources.

  • Classrooms
    • Classrooms will be cleaned or disinfected as needed.
    • Hand sanitizer is available as individuals enter the classroom.
    • Shared object use is discouraged without proper hand hygiene.

  • Common Areas
    • Common areas will be cleaned or disinfected as needed.
    • Ensure bathrooms are stocked with proper handwashing products.
    • Existing plexiglass may remain in place.

  • Visitors and Volunteers
    • Visitors and volunteers are allowed on campus; encourage visitors to self-screen for COVID-19 symptoms prior to coming onsite.

  • Meetings
    • Virtual meetings are permitted when requested by parents or guardians.
    • In-person meetings require documentation indicating attendance and seating locations (seating charts).
  • School Clinics
    • Staff and students with COVID-19 symptoms will immediately be taken to the Sick Room.
    • Encourage staff and students planning to enter the school environment to self-screen prior to coming onsite. Do not attempt to enter the school if any of the following are present:
  • Symptoms of COVID-19
  • A temperature of 100.4° F or higher
  • Under evaluation for COVID-19 (for example, waiting for the results of a viral test to confirm infection)
  • Diagnosed with COVID-19 and not yet cleared to discontinue isolation 

 

Operational Guidance -Administrative Sites
Promote Safety and Preventative Measures

Sick employees should follow CDC-recommended steps.
Employees should not return to work until the criteria to
discontinue home isolation are met, in consultation with
healthcare providers.

  • Offices
    • Reinforce guidance that sick employees stay home.
    • Maintain a clean and sanitary workspace.
    • Practice good hand hygiene throughout the workday.

  • Vehicles
    • Regularly clean and disinfect high touch surfaces in the vehicle.

  • Shared Equipment
    • Equipment (copiers, microwaves, phones tools, etc.) should be cleaned and disinfected regularly.

  • Common Areas
    • Common areas will be cleaned or disinfected as needed.
    • Bathrooms should be stocked with proper handwashing products.
    • Provide hand sanitizer in strategic locations.
    • Existing plexiglass may remain in place.

  • Visitors and Volunteers
    • Visitors are allowed at facilities; encourage visitors to self-screen for COVID-19 symptoms prior to coming onsite.

  • Meetings
    • Virtual meetings are allowed when  possible.
    • In-person meetings require documentation indicating attendance and seating locations (seating charts).

Section 3: COVID-19 Case Management

Return Recommendations

Reviewed and Revised in Accordance with FDOH-Orange

  
Case Types and Response

Case Type

Response

Confirmed Positive

  • received a test stating that the individual has tested positive
  • The individual will self-isolate for 10 days from start of symptoms or after receiving a positive test (whichever comes first)
  • After the isolation period is over the individual must be symptom and fever free for 24 hours without the aid of medication prior to returning
  • Test-based strategies for returning are not implemented because individuals can test positive for the virus for us to 6 months after infection while the individual is not onfectious.

Symptomatic (with no known exposure)

  • The individual is experiencing COVID-19 like symptoms and has not been known to be exposed to someone who has COVID-19
  • If the individual takes a COVID test and the test is negative, the individual can return as soon as they feel better
  • If the individual does not take a COVID test, or the individual takes a COVID test and it is positive, they must self-isolate for 10 days from the start of symptoms. After the 10-day self-isolation period is over, the individual must be symptom and fever-free for 24 hours without the aid of medication prior to returning.
  • The return recommendations for symptomatic individuals (with no known exposure) will be followed even if the individual is fully vaccinated (2 weeks after last dose).

Exposed Close Contact (secondary exposure)

  • Must be within 6 feet for 15 minutes (cumulative within a 24-hour period, with or without a mask) and deemed potentially exposed by the Florida Department of Health (FDOH)
  • If the individual is considered exposed by FDOH-Orange they can return after a 10-day quarantine and being symptom and fever free for 24 hours without the aid of medication
  • If individual was diagnosed with COVID-19 within the previous 90 days of exposure they do not need to quarantine.
  • If symptoms develop during quarantine, the individual must wait 10 days after the onset of symptoms and be symptom and fever free for 24 hours without the aid of medication prior to returning.
  • FDOH-Orange recommends that individuals get a test, but an individual who is an exposed close contact cannot test out of a 10-day quarantine.
  • If a vaccinated individual is an Exposed Close Contact then the current guidance produced by public health officials will be followed.

 

Reporting COVID-19 Cases
Developed and Reviewed in Accordance with FDOH-Orange

  • If a student/visitor tests positive for COVID-19 or an employee tests positive, shows symptoms, or has been in close contact with COVID-19 (even if they are vaccinated) the following shall be completed:
    • The supervisor/administrator will complete the COVID-19 Case Management Intake Form.
    • The OCPS COVID-19 Task force will coordinate with FDOH-Orange to ensure the proper actions are taken.
  • If any individual tests positive, or comes in close contact, or shows symptoms of COVID-19 the supervisor/administrator should coordinate with Custodial Services to disinfect areas in need.

Information to Support FDOH Contact Tracing
What is Investigative Case Support?

FDOH uses contact tracing to track COVID-19 exposures. Contact tracing is a highly scientific process, requiring specialized training. To assist FDOH contact tracing, OCPS will use investigative case support.

  • Professional Standards and/or Student Health Services may request certain documents and information to support the FDOH contact tracing investigations.
  • Information required to confirm a positive case.
    • Individual's Name
    • Date of Birth
    • Hard or electronic copy of COVID-19 testing results, if possible, or name and address of agency that conducted the testing
  • Information to assist in tracing close contacts:
    • Classroom seating charts or workspace details
    • Individual class or work schedules
    • List of individuals who were within 6 feet for 15 minutes or more of the affected individual
    • Bus information

COVID-19 Vaccine and Testing
Information for Students and Staff

For current information on vaccines and testing, please visit:
www.floridahealth.gov
www.ocfl.net/vaccine
www.ocps.net

  • COVID-19 testing and vaccines are readily available to the public.
  • Eligibility for the vaccine continues to be updated regularly by the CDC and other public health organizations.
  • OCPS, in conjunction with FDOH-Orange, is opening up campuses to host vaccine events.
    Individuals who receive the COVID-19 vaccine may have a different quarantine length if they have come in close contact with COVID-19.
    • Individuals should contact FDOH to determine their level of exposure and vaccination which will dictate the need to quarantine.

 

 

Section 4: Additional Resources

Additional Resources
References 

The following includes resources where additional information on COVID-19 can be referenced.

Additional Resources
District Contact Numbers and Helpful Tools

For any additional guidance and resources, please contact the appropriate district office. If you are unsure who to contact, call the district's main telephone line or email [email protected]

District Main Line: 407.317.3200

Employee Hotline: 407.250.6269

General Inquiries: [email protected]

District Website: www.ocps.net