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OCPS Surplus Materials

In accordance with Florida Statute 1006.41, Disposal of Instructional Materials, OCPS has partnered with Follett Educational Services to provide removal of approved materials from individual school locations. Please use the below Q & A section below to help determine how to handle surplus materials. Please contact Russell Wolfe, District Instructional Materials Administrator, if you have additional questions.

Surplus Instructional Materials Policies/Procedure:

 

All Schools can only schedule 2 pickups per year - 1 summer and 1 school-year (If summer is missed, 2 school-year pickups are permitted)

 

All information must be available (quantity and location) prior to scheduling.  An estimated quantity will suffice for initial scheduling, but a definite count must be reported during the 3-week prior confirmation.

 

3-week prior confirmation - Follett will contact schools/scheduling party 3 weeks prior to pickup to confirm quantity and location.  If there is no reply in a timely manner, the pickup will be cancelled.  It will be the responsibility of the school to schedule a subsequent pickup.

Accessibility:

  • Each school must assign a school employee to serve as an escort for the duration of the pick-up - delivery personnel are exempt from requiring badges 
  • There must be paved parking accessible to a large shipping truck
  • The surplus textbook storage area must be ground level at the perimeter of the campus
  • The path between the parking area and the surplus textbook storage area must be
    • A reasonably short distance
    • Ground level only
    • Continuous and uninterrupted by stairs, elevators, and obstructions
    • Entirely accessible to a pallet jack, hand-truck, or any other method of transport that needs wide clearance and a concrete surface
    • Double doors only with the option to remove the mullion
    • Low-traffic and away from the students
    • Free of flammable or toxic materials
    • Safe for everyone
  • The textbooks in the textbook surplus storage area must be neatly prepared  in a single room on your campus, and not in various areas around the campus. They do not need to be boxed.
  • Pallets must not be stacked higher than waist-height, even if they are shrink-wrapped

Labeling materials - All materials to be picked up by Follett must have the approved Follett Instructional Materials Removal sign attached.


Any event impacting the pickup, such as testing, science fair, book fair, etc., must be reported to Follett in order to accommodate the pickup.  Turning away a Follett surplus pickup will count against your 2 pickups per year.

Surplus Instructional Materials FAQ's:

Q: What is considered Surplus? 
A: Surplus instructional material includes items no longer under adoption, or are current materials which are too damaged to be issued to students. Items still under adoption may not be disposed of as surplus, or donated to any organization outside of OCPS. All barcoded items sent to surplus must first be removed from Destiny.

Q: How do I get rid of materials that nobody wants? 
A: We have a contract with Follett Educational Services who will come to your school and pick them up. The contact information is listed below. DO NOT THROW BOOKS/CD's/DVD's IN DUMPSTERS.

Q: What do I do with old VHS tapes? 
A: Fill out a Prop-4 form and send it OCPS Surplus Services. They will coordinate the pickup of all VHS tapes for all OCPS sites.

Q: Will Follett pickup CD's and DVD's now? In the past, this was a big no-no. 
A: No again.  Fill out a Prop-4 form and send it OCPS SurplusServices.  They will coordinate the pickup of all CD's and DVD's for all OCPS sites.

Q: What if the items have bar codes and are in my Destiny textbook inventory? 
A: They must be removed from the Destiny inventory prior to pick-up. Please do not remove the barcode itself as it lessens the resale value, but we recommend you mark through the barcode with a permanent marker.

Q: Can I just send surplus items to the warehouse? 
A: No.  The warehouse does not store surplus instructional materials and books nor do we have the funding to transport surplus materials around the district. Please follow the schedule as listed below. If you have missed all scheduled dates, another surplus cycle will be scheduled shortly.

Q: Will Follett pick up materials wherever they are located around the campus? 
A: No. Materials need to be gathered centrally to a single place on campus and labeled for "Follett Pickup" in case you are not there to receive them.

Q: What do I do with all of the consumables that the students do not want to take home for the summer? 
A: Schedule a pickup with Follett. We do not want instructional materials in OCPS dumpsters, even if they are used consumables.

Q: What if Follett misses my school during the scheduled week? 
A: It is most likely due to excess volume at schools scheduled ahead of yours. Your school will be scheduled during the next week of OCPS pickups and Follett will follow up with you regarding the delay.

Q: What do I need to provide Follett when I call for a pickup? 
A: See this attachment: Site Signup Data

Q: Should I label my materials for Follett in case I'm not present when they arrive for pickup? 
A: Yes. They should be clearly labeled so anyone on campus can identify what needs to be picked up. The below attachment will help with labeling all areas properly: Follett Sign

Follett Educational Services

Liz Ormsbee

800.621.4272 x46668 voice

800.638.4424 fax

FSS-IMRS@follett.com 

 

2018 Pickup Schedule:

Pickup Dates

Signup Deadline

Cancel Deadline

Week of

3 weeks out

2 weeks out

March 5

Feb 12

Feb 19

June 4

May 14

May 21

July 16

June 25

July 2

Aug 27

Aug 6

Aug 13

Sept 24

Sept 3

Sept 10

Oct 15

Sep 24

Oct 1