Admin

Welcome to the OCPS Records Management Page

Contained on this site is valuable information regarding public records and student records. 

  • Under the District Records page, you will find information on where to send subpoenas, public records requests, employee records and employment verification.
  • Under the Student Records page, you will find information on how to request educational records.

Public Records Custodian Contact information:

District Records Custodian
Records and Forms Management
Attn: Public Records Request
6501 Magic Way
Orlando, FL 32809
Phone: 407.317.3965
Fax: 407.317.3703
E-mail: records@ocps.net

Instructions and Frequently Asked Questions:

What is a Subpoena?

Defined as a request for the production of documents, or a request to appear in court or other legal proceeding. A subpoena is court-ordered requiring an individual to act on the request, such as to testify or to present information. A person who receives a subpoena but does not comply with its terms may be subject to civil or criminal penalties, such as fines, jail time, or both.

What are Public Records?

Section 119.011(11), F.S., defines “public records” as “all documents, papers, letters, maps, books, tapes, photographs, films, sound recordings, data processing software, or other material, regardless of the physical form, characteristics, or means of transmission, made or received pursuant to law or ordinance or in connection with the transaction of official business by any agency.”

What is a Records Management Liaison Officer (RMLO)?

Section 257.36(5)(a), F.S., requires that each public agency appoint a Records Management Liaison Officer to serve as a primary point of contact. The RMLO works in conjunction with the State Library and Archives of Florida and the agencies Records Management program. This title is usually abbreviated and referred to as an RMLO.

What are the RMLO’s responsibilities?

Typical duties may include:
• Reports agency’s compliance statement annually to the Division.
• Helps ensure proper disposition of eligible records.
• Trains and advises agency staff in records management practices.
• Responds to questions from the public regarding agency records.
• Works with the Division to establish retention schedules.
• Inventories agency records.
• Participates in agency decisions regarding microfilming, imaging, storage and disposal.

More information can be found online from the Division of Library and Information Services. http://dos.myflorida.com/library-archives/records-management/records-management-liaison-officers/

How long must an agency keep a Public Record?

Consult the General Records Schedules, made available online from the Division of Library and Information Services. http://dos.myflorida.com/library-archives/records-management/general-records-schedules/

How do I make a Public Records request?

Contact the Records Management office.   Public Records Custodian contact information:

Orange County Public Schools
Records Management

6501 Magic Way, Bldg. 500
Orlando, FL 32809
Phone: 407.317.3965
Fax: 407.317.3703
E-mail: records@ocps.net

How do I request my Employee Records? Is there a fee when requesting my records?

When an active or former OCPS employee requests their own records, the first initial request and items produced are at no charge. Fees occur when multiple copies of an item are requested for employee records.

Contact information:
Orange County Public Schools
Records Management
6501 Magic Way, Bldg. 500
Orlando, FL 32809
Phone: 407.317.3965
Fax: 407.317.3703
E-mail: records@ocps.net

Who do I contact to receive an updated status on my request?

Please contact Records Management at 407.317.3965 or ocps.records@ocps.net, a specialist can provide updated information on Employee, Subpoena, Public or archive record requests.



How do I request a Student Transcript/Record?

All student records are handled at the school level, please reference the Transcript Printing Memo letter that provides more information on how transcripts are handled.

For additional student records information, please click here:
https://www.ocps.net/op/mmb/Pages/StudentRecordsGuidelines.aspx

Records and Forms Management
6501 Magic Way Orlando, FL 32809 407.317.3965