Admin

 

Transfers Office of Student Enrollment

Transfers are based on School Board Policy JCA. You may review the entire policy at: School Board Policies

Transfer forms are available Online HERE 

Academic Transfer

(Timeframe: Submitted from February  1st - April 30th of each school year)
An Academic Transfer is available to any high school student based on the following

     I. A continuation of a sequential academic course of study, such as:

        i. A second or higher course of a world language;
        ii. A third or higher course of a Career and Technical Education program; or

     II. Enroll in ROTC (initial entry into the program is restricted to rising freshman or sophomores).

The following conditions shall apply to Academic Transfers:

        a. A course cannot be available at the assigned school or through the OCPS Virtual School or Florida Virtual Online School or Career and Technical Education Center;

        b. An approved Academic Transfer is valid so long as the student is enrolled and is successful (a final course grade of C or better) in the requested academic subject and maintains a 2.0 or higher overall GPA;

        c. Academic Transfers are to the next nearest qualified school;

        d. Transportation is not provided by OCPS;

        e. Siblings are not eligible to transfer with the student who is granted the Academic Transfer, unless the sibling meets the same criteria contained herein;

        f. Transfers may be revoked pursuant to section (5) above, or the student’s course grade is below C or overall GPA is below 2.0;

        g. A student who exits the designated course (basis for which the Academic Transfer was granted) must return to his or her assigned school and is not eligible for a Rising 8th or 12th grade Transfer; and 

        h. Courses within an available OCPS magnet program are not eligible for Academic Transfers; the magnet application process must be followed.

Academic Year Completion Transfer (AYC)

(Deadline: During school year only)

An Academic Year Completion Transfer (AYC) is available when the domicile of the Guardian changes after the start of the school year. The purpose of an Academic Year Completion Transfer is to allow a student to remain at the enrolled school for the remainder of the current school year when the family moves within the State of Florida and outside the attendance area of the school after the start of the school year. The following shall apply to Academic Year Completion Transfers:

a. The Transfer is only for the duration of the current school year;

b. Proof of residence, including the occupancy date (month/day/year), for a new lease for a rental property or property sales documentation for the purchase of a home, as the case may be, must accompany the request; and

c. Transportation is not provided by OCPS

Controlled Open Enrollment Transfer (COET)

(Timeframe: Processed year-round)

A COET allows a family to transfer from any school, whether it is an OCPS school or not, to a school that has available capacity. Relevant factors are as follows:

a. The list of available receiving schools shall be revised every twelve weeks, at minimum, and published on the Office of Student Enrollment website. The list of receiving schools may also be revised based on programmatic changes or volume of requests;

b. The published list of available receiving schools shall include available capacity by grade level;

c. The receiving school must have available capacity and be on an approved list published by the OCPS Office of Student Enrollment;

d. A waitlist shall be utilized for applicants who do not receive a seat offer;

e. Transportation is not provided by OCPS, unless a specific exception is provided for transportation in Florida Statutes for a COET or is provided on the Office of Student Enrollment website;

f. The student requesting the COET cannot be subject to a current expulsion or suspension from the student’s current OCPS school or other school district;

g. Students residing outside of Orange County are eligible for the COET; however, students residing in Orange County may not be displaced by a student from another district seeking enrollment under the COET;

h. Students may participate in interscholastic and intrascholastic extracurricular activities if they are enrolled at an OCPS school under the COET. However, the student may not participate in a sport if the student participated in the same sport at another school during the same school year, unless the student meets one of the following criteria:

i. Dependent children of active duty military personnel whose move resulted from military orders;

ii. Children who have been relocated due to foster care placement in a different school zone; or

iii. Children who move due to a court-ordered change in custody due to separation or divorce, or the serious illness or death of the custodial parent.

i. Siblings may apply for the COET to the same school as the student granted the initial COET, so long as the school has an available seat for the sibling and is not over capacity.

j. Priority for the COET shall be given to the following groups:

1. Students residing in Orange County, Florida;

2. Dependent children of active duty military personnel whose move resulted from military orders;
 
3. Children who have been relocated due to foster care placement in a different school zone; and/or

4. Children who move due to a court-ordered change in custody due to separation or divorce, or the serious illness or death of a custodial parent.


Click here for transfer applications.

ESE Sibling Transfer

(Deadline: processed year round and based on Siblings IEP)

A Sibling Transfer is available only for students who have siblings who have been placed into an ESE program at a school (with the same grade levels) other than their assigned school. The following shall apply to Sibling Transfers:

a. Students may remain at the school until all grade 11 levels at the school are completed (K-5, 6-8, 9-12), with the exception of Windy Ridge grades 6-8 and Arbor Ridge grades 6-8;

b. The student may remain at the school as detailed herein unless there is a change in placement of the ESE student; and

c. OCPS provides transportation to the ESE student as well as to any siblings for so long as the ESE student is being served at a particular school.

Grandfathered Transfer

(Timeframe: Processed by April 30th prior to the opening of the new rezoned school or up to 15 days after Board approval takes place after April 30th.)

A Grandfathered Transfer applies when a student is rezoned by OCPS and the student has not moved from the student’s current residence. The Grandfathered Transfer allows the student to remain at the student’s current school instead of being rezoned to another school. The Grandfathered transfer is available only for a student who meets the following criteria:

a. The student has been rezoned by OCPS two or more times during a grade level (K-5, 6-8, 9-12) at the student’s current address.

i. Siblings may be eligible to transfer with the student who is granted this type of Grandfathered Transfer, so long as they qualify for another transfer as stated herein.


b. The student has been rezoned by OCPS from an established school to another established school.

i. Siblings may be eligible to transfer with the student who is granted this type of Grandfathered Transfer, so long as they qualify for another transfer as stated herein.

c. The student has been rezoned by OCPS and is a rising 5th or 8th grade student.

i. Siblings may be eligible to transfer with the student who is granted this type of Grandfathered Transfer, so long as the school has an available seat for the sibling and is not over capacity. In addition, the transfer for the sibling will only be available for one school year.

The following shall also apply to the Grandfathered Transfer:

a. Transportation is not provided by OCPS.

Medical Transfer

(Deadline: processed year round)

A Medical Transfer is for any student who has a serious medical condition that is sufficient to warrant a Transfer based on proximity to the treating medical facility or the condition cannot be served at the zoned school. The following shall apply to Medical Transfers:

a. Documentation from a physician is required and may be reviewed by OCPS designated medical staff for verification and to determine the appropriate school location to serve the student;

b. Medical Transfers are to the next nearest qualified school;

c. Transportation is not provided by OCPS; and

d. Siblings of a student granted a Medical Transfer may be eligible for a transfer to the same school, so long as the school has an available seat for the sibling and is not over capacity.

OCPS Staff Transfer

(Deadline: processed year round)

a. Students of OCPS staff may request an OCPS Staff Transfer if:

i. The student’s Guardian works in a particular school and the Guardian desires to have the student enrolled at that school or the next nearest qualified school if the school of employment does not serve the student’s current grade level; or

ii. The student’s Guardian works in an OCPS 10 facility and the Guardian desires to have the student enrolled at the next nearest qualified school.

b. The “next nearest qualified school” is determined by the Office of Student Enrollment.

c. Students of OCPS Staff may qualify for an OCPS Staff Transfer to schools that are solely magnet schools, if the student’s Guardian is currently employed at the magnet school. In addition, if applicable, the following will be considered before the OCPS Staff Transfer to a magnet school is granted:

i. If the student has an IEP at the time of application to the magnet school, the magnet school will review the IEP to ensure the magnet school can appropriately implement the student’s IEP.

ii. If the application is for the Orlando Gifted Academy, the student must be eligible as a gifted student and receiving services via an Education Plan.

d. Students of OCPS Staff do not qualify for an OCPS Staff Transfer to an OCPS alternative school, unless a specific exemption is provided by the Superintendent or designee;

e. Transportation is not provided by OCPS; and

f. Transfers may be revoked pursuant to section (5) above, or will be revoked if the student’s Guardian leaves OCPS employment.


Pending Move Transfer

(Deadline: processed year round)

A Pending Move Transfer allows a student to attend a school of the Guardian’s future residence/domicile when the move in or closing date, as the case may be, is within ninety (90) days from the date the Application is submitted. The following shall apply to Pending Move Transfers:

a. The prospective address must be located within Orange County, Florida;

b. Transportation is not provided by OCPS;

c. If the family does not move by the date provided, the Guardian may apply for an extension by providing documentation of the reason for the delay to the Office of Student Enrollment prior to the end of the ninety (90) day period; and

d. A legal document signed by both parties, such as a contract, indicating the location of the prospective address and the proposed occupancy date (month/day/year) is required.
 

Psychological Transfer

(Deadline: processed year round)

A Psychological Transfer is for any student who has compelling psychological reason or condition that is sufficient to warrant a Transfer. The following shall apply to Psychological Transfers:

a. The Psychological Transfer may be reviewed by one of OCPS’ designated psychologists;

b. Documentation from a mental health provider is recommended to be provided when applicable;

c. Psychological Transfers are to the next nearest qualified school or to remain at the current school;

d. Transportation is not provided by OCPS; and

e. Siblings may be eligible to transfer with the student who is granted the Psychological Transfer, so long as the school has an available seat for the sibling and is not over capacity.

Rising 5th, 8th, or 12th Grade Student Transfer

(Deadline: Processed year round)

A Rising 5th, 8th, or 12th Grade Student Transfer allows a rising 5th, 8th, or 12th grader whose Guardian moves during their 4th, 7th, or 11th grade school year or the summer after the student’s 4th, 7th, or 11th grade school year to complete the 5th, 8th, or 12th grade level at the school assigned to their previous address. The following shall apply to Rising Transfers:

a. Transportation is not provided by OCPS; and

b. Siblings may be eligible to transfer with the student who is granted the Rising Transfer, so long as the school has an available seat for the sibling and is not over capacity. In addition, the transfer for the sibling will only be available for one school year.


All approved transfers are valid for the duration of all grade levels at the assigned school (K-5, 6-8 or 9-12) unless there is a change of address, please contact school with any address change.

Transfers may be revoked if the student is excessively tardy to school, remains at school beyond the dismissal time without prior arrangements with school officials, or is referred to the principal for disciplinary action.


Parents or legal guardians who wish to apply for their child to transfer to a school other than their assigned school for one of  the above reasons must submit an application to the OCPS Office of Student Enrollment between February 1and April 30 for transfer with stated deadlines.

Transfer applications are available ONLINE. Our office is the Office of Student Enrollment, which is located at 6501 Magic Way, Bldg 100B, Orlando, Florida 32809. For questions regarding the transfer process and requirements for requesting transfers, please call the Office of Student Enrollment at (407) 317-3233 or email [email protected]