Vendor Registration Instructions

 Welcome to Orange County Public Schools’ Vendor Registration Site

To Register

Vendor Registration

W-9 Form

Change to Vendor Record Form

If you have any questions regarding the vendor registration process or the status of your application, contact (407) 317-3988 or via email to [email protected]. Before you begin the vendor registration process, please take a few moments to review the information below.

Important Notes

A W-9 as is issued by the IRS is required in order to complete the vendor registration process. To access the most recent W-9 form click here.

Upon completion and submission of your application, an email notification will be sent to the email address listed in the Contact Person section of the vendor application. An additional email with your vendor number will be sent after the application has been reviewed and accepted.

Please allow 5 - 7 business days for your application to be reviewed and accepted.

Applications that require additional information and are not completed in 10 (ten) days from the date submitted will be deleted and a new application will need to be submitted.

As a registered vendor, you will be authorized to provide goods and services upon receipt of a valid purchase order from OCPS. If you intend to engage in "lobbying" as defined in Board Policy KCE, Ethics, and Lobbying Policy, you will need to register as a Lobbyist.  Once you are registered as a Lobbyist, you may meet with OCPS staff to offer your products or services which may or may not be procured through the formal solicitation process.

Click here for Lobbyist Registration.

If any of the information in your application changes after registration, it will be the vendor's responsibility to provide the updated data. 

OCPS Procurement Services is using VendorLink starting May 1, 2017. VendorLink is a user-friendly Internet portal where vendors sign-up to register and receive electronic email notification of upcoming solicitations as they become available. This online registration service allows vendors to provide basic information about their business and to select specific commodity codes for the goods and services they provide. Information on how to register and an online user manual is available as well.

For information regarding OCPS Minority and Women-owned Business Enterprise (MWBE), Local Developing Business (LDB) and Veteran Business Enterprise programs, please visit the Office of Business Opportunity (OBO)