All groups using school facilities must have a Certificate of Liability Insurance as evidence that the minimum amount of insurance as required is in full force at the time the facility is used.

  • Governmental agencies may provide a statement of self-insurance in lieu of a Certificate of Liability Insurance.
  • PTA and school booster group meetings do need a Certificate of Liability.

The School Board of Orange County Florida must be named as the Certificate Holder and Additional Insured as follows:

School Board of Orange County Florida
445 W. Amelia St.
Orlando, FL 32801

Limits of coverage shall be indicated on the Certificate of Insurance as follows:

Commercial General Liability: general liability coverage under an occurrence basis policy, with minimum limits of $1,000,000.00 per occurrence and $2,000,000.00 general aggregate covering bodily injury and property damage.

Unless the certificate reads as above, the certificate will be denied.

The certificate must specify the effective date of the general liability policy. These dates must cover the date or dates being requested for the use of OCPS facilities. An organization or group should submit only one copy of its Certificate of Liability Insurance to document sufficient insurance coverage, even if the organization or group is applying to use several different OCPS facilities. 

The insured name must match the legal entity name on the Facilities Use Agreement.

The cancellation section of the Certificate of Liability Insurance must be completed and signed by the authorized representative since this section insures that the group’s policy is active at the time of the event. 

Proof of insurance (certificate of insurance) can be uploaded into Facilitron at