OCPS is pleased to provide digital devices* to all our students. Exposing our youth to digital learning is critical to preparing them for future success, and the district is recognized as a national leader due to the incredible efforts of our teachers and administrators. OCPS Code of Student Conduct outlines that students must not damage* school property. District-issued devices are the property of the School Board of Orange County and its taxpayers.

*Digital Devices - A student must be enrolled in at least one on-campus course to receive a digital device.
*Damage - Any material change, through negligence, accident, or intent, that prohibits full functionality, or cosmetic changes in the appearance, of a device.

When a device or accessory is damaged, an incident fee is assessed. The chart below details the device fee structure. Should a non-warranty repair be completed, the incident fee will be applied to the cost of the repair. However, if the repair falls under warranty and there is no cost to repair, the incident fee will be refunded.

The fee structure now accounts for a four-year depreciation schedule of the device (each year ends June 30). The chart below details the depreciation schedule.

*Depreciated Value Table

The device begins depreciating once it's in use. Devices depreciate along a normal schedule, depending upon the features of the device, the expected life cycle, and normal wear and tear. Normal wear and tear related to the full replacement value - hence the new depreciation schedule above for instances that rise to a third incident. These are the new replacement values based on depreciation.

The chart below details the accessory fee structure, which is now itemized based on accessory type (charger or protective case). The new protective cases for devices in grades 6-12 are considered accessories. When an accessory is damaged, the student is responsible for the actual cost up to a maximum of $20 for the first incident and the full cost of replacement for subsequent incidents. 

Accessory Fee Structure

You may be notified by email if your student has turned in a damaged device accessory. The notice will include a fee for the repair or replacement of the accessory and instructions on how to make payment. The automated email pertains to device accessories, such as the charger or protective case. Damage to the device itself will not trigger an automatic email.

If a device is damaged, a fee is not automatically charged. Damage is defined as a material change to the device that prohibits full functionality or causes cosmetic changes in the appearance, caused through negligence or intent by the student. This does not include accidental damage or normal wear and tear from device usage. If it is determined that the student damaged their device, a fee may be part of the consequences. The school will send communication home to parents if a device is damaged and a fee is assessed.

To ensure timely repairs, we partner with an external vendor to fix damaged student devices. The district is invoiced after the repair is complete so the exact cost of repair is not known at the time the damage is reported. Therefore, if your child's device is damaged, our initial communication will provide the device's current depreciated value. The depreciated value is provided to give you an understanding of the maximum potential cost. You may contact the school administration to request the final repair invoice. If the actual repair cost is less than the amount you paid, our school bookkeeper will issue a refund for the difference.

Fees can be paid in the school media center via cash/check or credit card (SchoolCash). SchoolCash is currently the only board-approved credit card payment processor for the district. All financial obligations should be settled within the school year when the fee is assessed.

Payment Plans
If unable to pay the fee in full, please contact the school for needs-based payment plan options. All financial obligations must be settled by graduation or withdrawal from school, whichever comes first.

Fee Duration
Accessory fees which are not paid in full by the end of the school year, roll forward to the following school year for elementary, middle, or high school.

Parents/legal guardians may dispute a fee by contacting the school principal in writing. Fee disputes not resolved at the school level shall be addressed to the Principal Leader.