Vehicle Acquisition
- In order for a department to acquire a new district White Fleet vehicle, a business case must be completed and submitted on form SA-197F. The business case begins with the supervisor, proceeds to the department head, and finally to the Executive Cabinet member for approval.
- In order for a department to receive a replacement district White Fleet vehicle, form SA-197R must be completed and submitted. The form begins with the supervisor, proceeds to the department head, and finally to the Executive Cabinet member for approval.
- Any and all submissions are always pending Cabinet, School Board, and/or budgetary approvals. Criteria for approval can be changed/amended annually based upon district need and available resources.
Vehicle Acquisition FAQ's
Where does funding come from?
The requesting/purchasing department's Capital Purchasing fund.
How much do vehicles cost?
Typical White Fleet vehicles can range from $28-$33,000 depending on what is available through the current bid sheet, but specialty vehicles can cost significantly more. Additionally, various accessories also add to the cost, some required, some specific to certain work areas.
What is the criteria for having an existing vehicle replaced?
Please see the Vehicle Surplus page for taking a vehicle out of service.
Can we customize a purchase for our needs?
Yes. It is highly recommended that you consult with Fleet Management BEFORE finalizing the purchase of a vehicle regarding accessories and aftermarket parts. This will help determine if the intended use is appropriate and approved for the specific vehicle.
Does all of this apply to trailers, too?
Trailers can be purchased by a department, but it is highly recommended that Fleet Management is consulted prior to the purchase. This will help to determine if the intended trailer is rated for the job intended. Additionally, involving Fleet early in the process will streamline the registration process as well.